Action+Plan+2010

Time: 9:00 AM-1:00 PM MDT **
 * Date: June 30

**Assignments** (Who is doing what, by when, and how)
 * Updated 5/20 after Pirate Team Meeting
 * Updated 6/9 by RG


 * Plan For The Day **
 * Participant walks in and is handed a letter of marque. It has the 6 stations listed .It also has a place for their contact information at the bottom.
 * They fill it in and call at least 3 places and get checked off by the pirate guide helper(s) at the station.
 * They turn in the letter of marque to the prize person.

**Questions: June 22**
 * 1) Vidyo? Janine
 * 2) Elluminate? Tested? Janine and Roxanne
 * 3) Printing? Lori
 * 4) Pirate swag? Roxanne will ship June 22 to hotel
 * 5) Headphones?
 * 6) Need to move easel to the SIG Open House area on Sunday
 * 7) Desktop: CMA on JLs, Movi on LCs, Vidyo on RG's, Elluminate on SHs. WDYT?
 * 8) Need to email content providers with this site so they can see the promo http://ivcplayground.wikispaces.com/ and tell them to use SIGIVC tag in tweets and flickr. And remind them of their connection time(s).
 * 9) Need to email volunteers with http://ivcplayground.wikispaces.com/ and tell them to use SIGIVC tag in tweets and flickr. Also, remind them to stop by volunteer registration to pick up their shirt and then to check in at IVC Ops to let us know when they are there. We can leave a list so that Paul and Shane will know who to expect.

Completed || Total prizes given away $4000! ||
 * **Task** || **Assigned To** || **Workflow/Due** || **Status** ||
 * Total amount of free programs to be given away. || JL || Send to AMM.
 * Total amount of free programs to be given away. || JL || Send to AMM.
 * Email Craig M. for Vidyo information || JL ||  || (We've started the conversation.)

NEED ANOTHER FULL EMAIL TO ALL THE SITES & PROVIDERS; reminders, instructions, format, test call info etc. || 6/21 JL emailed Elaine with the official request. JL is bringing a headset for this laptop. || We need to also test to see if this can dial the Australian IP##extension format. If not we have to adjust. || RG: Will eliminate one station. || Sheraton Denver Downtown Hotel ATTN: Paul Hieronymus (Arriving June 23) 1550 Court Place Denver, CO 80202 Roxanne sent this to the content providers on 6/16. || RG: Asked JL to create dialing cheat sheets and send to AM for "pretty up" RG: On the bookmark/invitation to Playground include the drawing information and we can distribute these at Open House on Sunday night and also all day Monday at Showcases. ||
 * Contact Polycom for CMA information (will run on JL's mac) || JL ||  || May Janine talked to Elaine.
 * Contact Tandberg for MOVI login/info. Can it dial off-network || LC ||  || LC has confirmation. Will need to get two week trial and test before ISTE. ||
 * Elluminate VCS || RG || Contacted Laurie Hogle and JL taking over. || RG: JL and I have logins and will test the week before ISTE.
 * Count and assignment of laptops for playground. ||  ||   || JL=CMA, RG=Vidyo, LC=MOVI, Need one=Elluminate? (JL? shall I do two side by side?) ||
 * Confirm LifeSize unit and cart from I-2-I Technologies. || RG || Not going to happen || This is not going to happen. Will replace with Polycom.
 * Create form with dates/times for volunteers. Send ISTE the info they need. || RG || Completed || Google form started, need to add jobs and time/dates. RG: Added jobs/dates and sent for approval to team 5/21. Have 13 volunteers and submitted to ISTE on May 31. ||
 * Get mailing address to share with Content Providers || RG || send to JL || Sent email to ISTE team 5/20. Reply is to ship to our hotel ATTN: us. I am asking PH b/c I think they are closer.
 * Create printed materials
 * 1) Bookmarks (or something cooler!)
 * 2) Letter of Marque
 * 3) Island Instructions for participants
 * 4) Island Instructions for pirate guides || AMM || send to LC || **UPDATE:**
 * Print Materials

www.bulkpartysupplies.com (Hats and scarves) Total: $73.04 www.orientaltradingcompany.com Total $124.32 (noted below)
 * 1) VC Continuum || LC ||   || Janine has sent the doc. LC- Be sure to check to make sure it is on one-page. It had a couple of lines that went to next page on my version. ~RG ||
 * Create list of swag (pirate hats, scarves, booty) || AMM/LC || send to RG for ordering || RG: Ordered all swag 6/9/10. Will buy chocolate in Denver.

RG: (6/16) All swag received. Good looking pirate gear. || RG: 6/9 best plan is for over ear headphones. Need a list of who has headphones. JL is bringing one for CMA Desktop. || ** S IG Open House ** o Sunday, June 27 o 3-4:30 pm o Poster Session area NEED TO BRING ONE OF THE EASEL SIGNAGE HERE. Pirates will be handing out invites to playground and putting fancy stickers on badges.
 * Ask Paul, Shane, and Craig about suggestions for audio for desktops || RG ||  || Send email 5/21

Here is what we would like for signage for our IVC Playground. Let me know if you need clarification on any of these. Table Tents (Each bullet is one tent unless otherwise noted. 14 total table tents.) Easel placards (one for each bullet. 4 total) > Ahoy, Mates! Come and search for hidden treasures. > Ahoy, Mates! Come and search for hidden treasures.
 * Signage: Submitted on 6/8 by RG**
 * Vidyo Island
 * Elluminate Island
 * Polycom CMA Island
 * TANDBERG Movi Island
 * Register to win Pirate Treasure!
 * Learn More About Video Conferencing
 * Visit the IVC Playground on Wednesday from 9:00-1:00 for more hands-on connections. (Need 8 of these tents.)
 * Congratulations to these winners of Pirate Treasure
 * Polycom Island
 * TANDBERG Island
 * Explore with The Pirate Crew at the SIG IVC Playground, Wednesday, 9:00-1:00 PM. Explore with the equipments and search for hidden pirates! Learn about creating global classrooms from our experienced crew. Over $4000 in prizes will be given away.

8' Standalone Join the IVC Pirate Crew and search for hidden treasures! Learn about video conferencing by exploring the equipment and programming available. Report to The Queen to receive your letter of marquee and then begin your quest to visit the islands hunting for the REAL pirate. Over $4000 in prizes will be given away. Hosted by ISTE's SIGIVC With support from the following:
 * IVC Playground**
 * Organizations**
 * Berrien RESA
 * Dallas Independent School District
 * The Mariners’ Museum
 * Whirlidurb™ Video Conference Services
 * Content Providers**
 * Amon Carter Museum
 * Baseball Hall of Fame
 * Bullock Texas State Museum
 * Center for Puppetry Arts
 * CET Challenger Learning Center
 * Connect2Texas
 * Cowgirl Museum and Hall of Fame
 * Fort Worth Museum of Science and History
 * Johnson Space Center
 * Kennedy Space Center
 * Kigluait Educational Adventures
 * REMC 1
 * Rock and Roll Hall of Fame
 * Royal Botanical Gardens
 * The Buffalo Zoo
 * The Hermitage
 * The Mariners' Museum
 * The Sixth Floor Museum
 * Equipment Vendors**
 * Elluminate
 * Polycom
 * TANDBERG
 * Vidyo

**Set Up Providers** (Can begin working now May 5) List of equipment, etc that will need to be set up and configured before. Includes H.323 endpoints and also desktop IVC apps. **Helper Jobs: Every Hour Shift Needs:** Materials and Marketing ** (letter of marque will be after the Onsite Activity is finalized)
 * JL: Contact potential sites to interact with during the playground
 * JL: Create a schedule so that we know who is available/on call when
 * JL: Gather all technical/contact info to put on wiki.
 * JL: Provide them with the mailing address if any providers want to ship materials for us to have on site to disseminate. (Need to find out mailing address)
 * 1) Count up the value of the free programs and use that in advertising.
 * Set Up Providers** (Can begin working now May 5)
 * 1) Setup onsite: Interactive White Board and Polycom HDX (provided)
 * 2) Setup onsite: Interactive White Board andTandberg HD (provided)
 * 3) Setup onsite: Shane and Roxanne / i2i: LifeSize Passport cart
 * 4) Need to email and ask Craig M. for a login: Laptop: Vidyo
 * 5) Janine will email and ask Polycom for the Polycom CMA Desktop (could go on her Mac)
 * 6) Lori will email and ask Tandberg for the Tandberg MOVI login
 * 7) Need to email and ask ESC XI for Elluminate help
 * 7 pirate guides: One per station
 * 1 Treasure keeper: To collect letters & do the drawing
 * 1 Welcoming Queen: To hand them the letter of marque and get them started
 * 8:00-9:00 Mon attend showcase & pass out materials
 * 9-11 am Mon attend showcase & pass out materials
 * 11-1 pm Mon attend showcase & pass out materials
 * 1-3 pm Mon attend showcase & pass out materials
 * 3-5 pm Mon attend showcase & pass out materials
 * Tues am sessions pass out materials
 * Tues pm sessions pass out materials
 * Someone go to Polycom booth a few times with the hat and pass out materials
 * Someone go to Tandberg booth a few times with the hat and pass out materials
 * 1) Ordering trinkets and tchotchkes (waiting to find out from Paul on budget)
 * 2) Creating printed documents (letter of marque, bookmarks for promotion)
 * 3) Add to ISTE Ning, Twitter, etc.