Action+Plan+2012-SanDiego

Plan of Action 2012 - San Diego June 23-27, 2012


 * Final Meeting: ** June ?


 * Members: ** Ann Hernandez, Brandi Hendrix, Tonia Carriger, Charice Black, Audra May, and Anne Marie Millar

**Documents:**
 * [|Playground Bookmark] - Anne Marie Millar
 * One page list of content providers:

=__ Sunday IVC Events __= Sunday 3:00-5:00 PM (Setup 1:30-2:00 PM) Location: SDCC Halls DE Lobby, Table 16-28, 32-39
 * SIG IVC Open House **
 * · Hand out ribbons (We have a SIG IVC? one and a pirate one)
 * · Hand out invites to playground (bookmarks)
 * · Hand out one-pager (VC Continuum of equipment on one side and a full list of playground sites) - need this updated
 * · Give out the leftover swag from last summer. Check to see if leftover swag when there

=__ Monday IVC Events __= Monday 8:00-5:30, every 30 minutes Location: SDCC 23 AB (IVC Ops Room: 27A)
 * IVC Showcase **

=__ Tuesday IVC Events __= Tuesday, 3:45-5:30pm Location: SDCC 23AB
 * SIGIVC Forum: What's Next in Interactive Video? **

Tuesday, 5:30-6:30 PM Location: SDCC 23 AB
 * SIG IVC Annual Meeting ** (following Forum)

Monday, 7:30 PM, RSVP and pay your own - did this last year...hard to plan. Do we want to do our own Monday evening with Pirate crew?
 * SIG IVC Dinner?? **

Tuesday, after annual meeting ends Location: SDCC Sails Pavilion
 * Playground Set Up**
 * Need to check to see what time we are allowed in there

=__ Wednesday IVC Events __= June 27, 2012 Location: SDCC Sails Pavilion, Playground A 9:00-1:00 PM
 * IVC Playground **
 * participants can float from one island to another
 * Pirates in costume
 * 4 endpoints, Vidyo, CMA, Jabber, and LifeSize Desktop (leave desktops connected)
 * Dialing to content providers and practitioners
 * Guidance to content providers

=__ To Do Tasks __= Open House Showcase Forum Playground || Assigned to: || **Due Date** || **Status-** Include any information from emails or other communications here. This is public information. || for participants (See #1 above) || Playground ||  ||   ||   ||   || Brandi - headset Paul - headset ||  || Here is what we would like for signage for our IVC Playground. Let me know if you need clarification on any of these.
 * **Task**
 * Specific details** || **Related to:**
 * In progress, waiting, complete** || **Notes**
 * **Document:** Question starters
 * **Document:** Instruction for content providers (See #1 above) || Playground ||  ||   ||   ||   ||
 * **Document:** List of all content providers/remote sites (one-page) || Open House/Playground ||  ||   ||   ||   ||
 * **Document:** VC Continuum Updated || Open House/Playground ||  ||   ||   ||   ||
 * Print:
 * Name Tags with QR codes (Receipts go to Vin: vbarnett@iste.org)
 * Task Cards
 * VC Continuum
 * One pager all provider
 * Station guide instructions || Playground || Audra ||  ||   ||   ||
 * Document: Create QR code on sign for Evaluation station || Playground ||  ||   ||   ||   ||
 * Recruit remote sites via FB/Twitter || Playground ||  ||   ||   ||   ||
 * Create layout sketch and submit || Playground || Audra || 6/1 || Submitted to Paul and Ryan with drops ||  ||
 * Meet with LifeSize to determine equip || Playground || Audra || 6/14 ||  ||   ||
 * Scheduling of content providers/remote sites || Playground || Audra/Ann ||  || Completed 6/13, waiting for confirmations ||   ||
 * Documentation of all technical information for remote sites || Playground ||  ||   ||   ||   ||
 * Documentation of list of remote sites for each station (Think CHEAT SHEET) || Playground ||  ||   ||   ||   ||
 * Collect and document prizes || Playground ||  ||   ||   ||   ||
 * Set up and attend OPEN HOUSE || Open House ||  ||   ||   ||   ||
 * Manage and organize all files/mailings/etc from content providers || Playground || Audra ||  || Complete || Mailing to Audra Hotel ||
 * Make the volunteer schedule for Monday and Wednesday and communication with volunteers ||  ||   ||   ||   ||   ||
 * Need cameras and microphones || Playground ||  ||   || Audra - headset
 * Budget Items || Playground || Audra ||  || $83.11 ribbons - leftover $66.89 ||   ||
 * Update VC Resources on wiki || All ||  ||   ||   ||   ||
 * need to write the showcase introduction script ||  ||   ||   ||   ||   ||
 * Create T-Shirts, buttons, buy bandanas || Crew || Audra ||  ||   ||   ||
 * Signage: Submitted RG on 5/25/11 **
 * Placard Tent Signs (1 each) **
 * Vidyo Island
 * LifeSize Island
 * Polycom Island
 * Cisco Island
 * Learn More About Video Conferencing (need two of these)
 * Visit the IVC Playground on Wednesday from 9:00-1:00 for more hands-on connections.

**Easel Placards** > Ahoy, Mates! Join the Video Conference Pirates for a playground adventure.Technical support provided by Whirlidurb™ Video Conference Services > Ahoy, Mates! Come and search for hidden treasures.Technical support provided by Whirlidurb™ Video Conference Services > Technical support provided by Whirlidurb™ Video Conference Services > Explore with The Pirate Crew at the Interactive Video Conference Playground, Wednesday, 9:00-1:00 PM. > Explore with the equipment! Learn about creating global classrooms from our experienced crew. > Over $4000 in prizes will be given away. > Technical support provided by Whirlidurb™ Video Conference Services
 * **Polycom Island** **(Need 1)**
 * **Cisco Island** **(Need 1)**
 * **LifeSize Island (Need 1)**
 * **Interactive Video Conference Playground (Need three of these.)**

Join the Pirate Crew for the interactive video conference playground! Learn about video conferencing by exploring the equipment and programming available. Over $4000 in prizes will be given away.
 * 8' Standalone (Need three of these) **
 * Interactive Video Conference (IVC) Playground **

// Hosted by ISTE's SIGIVC // // Technical support provided by Whirlidurb™ Video Conference Services //

Roxanne Glaser, Pirate Captain, Whirlidurb™ Video Conference Services
 * Many thanks to the 2011 Pirate Crew **

// Pirate Deck Hands //
 * Anne Marie Miller, The Mariners’ Museum
 * Audra May, South Central Kansas Distance Learning Network
 * Janine Lim, Berrien RESA
 * Lori Colwill, Whirlidurb™ Video Conference Services
 * Shane Howard, Whirlidurb™ Video Conference Services

// Video conferencing playground support from these organizations // Ann Arbor Hands-On Museum Bronx Zoo Center for Puppetry Arts Cleveland Museum of Natural History COSI Columubs Denver Museum of Nature & Science Don't Feed the Bully Fort Worth Museum of Science and History Global Nomads Group Indianapolis Zoo International Wolf Center Library of Congress Manhattan School of Music Mount Washington Observatory National Cowgirl Museum & Hall of Fame Pro Football Hall of Fame Questacon, Australia Rock and Roll Hall of Fame Royal Botanical Gardens Schuylkill Intermediate Unit 29 The Cleveland Museum of Art The Mariners' Museum The Sheffield Museum of Rural Life Whirlidurb
 * Content Providers **

Bridgeport Spaulding Community Schools El Paso Independent School District Hays Consolidated Independent School District Humble Independent School District Brighter Futures After School Club
 * K-12 Practitioners **


 * Equipment Vendors **
 * Cisco
 * LifeSize
 * Polycom
 * Vidyo


 * Things to Fix From Feedback **
 * Providers who want to be in: Smithsonian American Art Musueum (do we want to get applications from them all?); Providers want more instructions. Participants want the providers to be shorter - 2-3 min. only of what they do with kids.
 * Procedures: let people choose if they want to dial or not.
 * Educators who want to be a remote site: Joan Roehre. Participants also wanted to connect to educators.
 * Signage: "videoconferencing" instead of "IVC"; add sponsored by SIG IVC
 * Bookmarks: one bookmark with all the main stuff (JL but then Kathy Mohr will feel left out! - need to just invite all members to bring their swag?!)
 * Technical stuff: Vidyo can't dial Tandberg MPS extensions
 * Volunteers: plan to have time for all of the volunteers to go through the process before visitors come so they can answer questions better.


 * Notes from 2/24 Meeting **
 * 1) don't have them try to figure out where the content providers are (2-3 min overview & conversation; focus on conversation and interaction - let them interact - people new to VC want to just experience it); give the providers some questions to ask the person - give the people who come some questions to ask; suggested questions that facilitate the conversation - scaffolding the conversation); conversation starters on both sides; guideline for provider - NO 15 min schpeal. then we have a hand out that has list of all the providers & how to get to them; how to find the people & providers again) - try to fit it on one sheet - have those sheets at each station; plus the table with the brochures
 * 2) don't force them to visit certain islands; open and flexible so people can go to what they are interested in
 * 3) need to do a form so people can apply to be a remote site: the form is done already and is [|right here].
 * 4) for people who can't come - have the handout and contact information for all the pirates and remote sites etc.
 * 5) VC continuum and content providers/collaborators all on one sheet and at each station.
 * 6) People flow - have an entrance and an exit
 * 7) treasure chest is decoration by the computers at the exit
 * 8) 4 computers at the exit for entering info in a google form for the drawing
 * 9) ribbon / swag to give out on Sun & Mon to advertise - "I want to be a pirate on Wed am"
 * 10) Purchase customized pens for give aways with SIGIVC and playground URL
 * 11) on station tables provide handout with list of content providers/remote sites, resources, and VC continuum.
 * 12) desktops don't dial - they just stay connected for each hour
 * 13) have the vendors at a different place where they can go talk to them and ask more questions
 * 14) stations are about the content - if they want more they go talk to the rep