Action+Plan+2011-Philly


 * Meeting:** February 24, 10:00 AM Central, 11:00 AM Eastern


 * Members:** Lori Colwill, Roxanne Glaser, Janine Lim, Audra May, and Anne Marie Millar
 * Video Conference Sessions** at ISTE []

**Documents:**
 * [|ISTE Bookmark 2011.PDF]
 * One page list of content providers: [|Playground Content Provider List.docx]

[|**SIG IVC Forum**] Sunday 10:00-11:30 AM

Sunday 3:00-5:00 PM (Setup 1:30-2:00 PM)
 * SIG IVC Open House**
 * · Hand out ribbons (We have a SIG IVC one and a pirate one)
 * · Hand out invites to playground (bookmarks)
 * · Hand out one-pager (VC Continuum of equipment on one side and a full list of playground sites)
 * · Give out the leftover swag from last summer. (Swag will be delivered to Ops. RG shipped to ISTE in April)

Monday 8:00-4:45, every 30 minutes
 * IVC Showcase**

Monday, 5:30-6:45 PM Immediately following final showcase session
 * SIG IVC Annual Meeting**

Monday, 7:30 PM, RSVP and pay your own
 * SIG IVC Dinner**

//Tuesday Note: Janine's CAPspace session on Tuesday, 12:15-1:15 has over 100 participants. Need pirates in costume to assist and to advertise for Wednesday's playground.//

June 29, 2011 Location: Level 2 Bridge, Playground A 9:00-1:00 PM
 * IVC Playground**
 * No letter of marque
 * participants can float from one island to another
 * Pirates in costume
 * 3 endpoints, Vidyo, CMA, Movi, and LifeSize Desktop (leave desktops connected)
 * Dialling to content providers and practitioners
 * Guidance to content providers

Open House Showcase Forum Playground || Assigned to: || **Due Date** || **Status-** Include any information from emails or other communications here. This is public information. || for participants (See #1 above) || Playground || LC/AM || 5/27 ||  ||   ||
 * **Task**
 * Specific details** || **Related to:**
 * In progress, waiting, complete** || **Notes**
 * **Document:** Question starters
 * **Document:** Instruction for content providers (See #1 above) || Playground || LC/AM || 5/27 ||  ||   ||
 * **Document:** List of all content providers/remote sites (one-page) || Open House/Playground || AMM || 5/20 ||  ||   ||
 * **Document:** VC Continuum Updated || Open House/Playground || JL || 5/20 || 5/9 JL updated a draft; sent for review. After this need to update the blog post it refers to also. ||  ||
 * Recruit remote sites via FB/Twitter || Playground || RG/all ||  || 5/13 RG Have 28 content providers and teachers signed up to be remote sites.

5/13 RG 25 volunteers submitted to assist with playground and showcase ||  ||
 * Create layout sketch and submit (item 4, 13, 11) || Playground || RG || 2/25/11 || Submitted to Paul

Verified drops and layout with Shane (5/12) || LS will provide Express 220 on a cart. ||
 * Meet with LifeSize to determine equip || Playground || RG || 5/17 || Still waiting to hear on LifeSize Desktop (5/13)

LS will provide laptop with Desktop installed. Will be delivered to Ops with Express. || Need to make sure it can dial a public IP or IP + alias

waiting on JL to finish adding remote sites.

Need to coordinate with LS folks for pretest of sites prior to Playground. ||
 * Scheduling of content providers/remote sites || Playground || JL || 5/20 ||  ||   ||
 * Documentation of all technical information for remote sites || Playground || JL || 5/20 ||  ||   ||
 * Documentation of list of remote sites for each station (Think CHEAT SHEET) || Playground || JL and someone to help transfer from planning wiki to sheets? || 5/20 ||  ||   ||
 * Collect and document prizes || Playground ||  ||   ||   ||   ||
 * Set up and attend OPEN HOUSE || Open House || AMM/AM/LC

JL&RG teaching ||  ||   ||   || work with providers to get things shipped to PA, etc) || Playground || JL ||  || RG forwarded email from Lauren Lucas.
 * Manage and organize all files/mailings/etc from content providers (Collect all electronic files and link on wiki,

@JL, please synthesize and annotate that information here. There was an attachment and information in the email. || ISTE 2011 Equipment Shipment Instructions.doc Note that you can do "advance shipping" to arrive between May 23 or June 16; or you can do "direct shipping" to arrive by June 21 before 8 am. || · 10 USB headsets with microphone [] · 10 science fair triple board dividers (black) · 10 webcams [] · Phoenix Duet speakerphones · Custom pens with **ivcplayground.wikispaces.com** on them [] || Playground || RG sent to Paul and Amy March 1, 2001 ||  || waiting ||   || 5/18 Paul is working on getting a scanner gun for giveaways. ||  ||   ||   ||   ||   || Here is what we would like for signage for our IVC Playground. Let me know if you need clarification on any of these.
 * Make the volunteer schedule for Monday and Wednesday and communication with volunteers ||  ||   ||   ||   ||   ||
 * Need cameras and microphones || Playground || RG to ask Paul ||  ||   ||   ||
 * **Suggestions for additional purchases**
 * Let's figure out a way to make the giveaways easier for the after-ISTE work. I think we should have a google form that people sign up and gives permission for all the providers to have their email address. Then when we do the drawing, we write in a column what they won. Then we share the full googledoc with all the providers who did giveaways. Then the providers can communicate with them directly. - JL
 * need to write the showcase introduction script ||  ||   ||   ||   ||   ||
 * Signage: Submitted RG on 5/25/11**
 * Placard Tent Signs (1 each) **
 * Vidyo Island
 * LifeSize Island
 * Polycom Island
 * Cisco Island
 * Learn More About Video Conferencing (need two of these)
 * Visit the IVC Playground on Wednesday from 9:00-1:00 for more hands-on connections.

**Easel Placards** > Ahoy, Mates! Join the Video Conference Pirates for a playground adventure.Technical support provided by Whirlidurb™ Video Conference Services > Ahoy, Mates! Come and search for hidden treasures.Technical support provided by Whirlidurb™ Video Conference Services > Technical support provided by Whirlidurb™ Video Conference Services > Explore with The Pirate Crew at the Interactive Video Conference Playground, Wednesday, 9:00-1:00 PM. > Explore with the equipment! Learn about creating global classrooms from our experienced crew. > Over $4000 in prizes will be given away. > Technical support provided by Whirlidurb™ Video Conference Services
 * **Polycom Island** **(Need 1)**
 * **Cisco Island** **(Need 1)**
 * **LifeSize Island (Need 1)**
 * **Interactive Video Conference Playground (Need three of these.)**

Join the Pirate Crew for the interactive video conference playground! Learn about video conferencing by exploring the equipment and programming available. Over $4000 in prizes will be given away.
 * 8' Standalone (Need three of these) **
 * Interactive Video Conference (IVC) Playground**

//Hosted by ISTE's SIGIVC// //Technical support provided by Whirlidurb™ Video Conference Services//

Roxanne Glaser, Pirate Captain, Whirlidurb™ Video Conference Services
 * Many thanks to the 2011 Pirate Crew**

//Pirate Deck Hands//
 * Anne Marie Miller, The Mariners’ Museum
 * Audra May, South Central Kansas Distance Learning Network
 * Janine Lim, Berrien RESA
 * Lori Colwill, Whirlidurb™ Video Conference Services
 * Shane Howard, Whirlidurb™ Video Conference Services

//Video conferencing playground support from these organizations// Ann Arbor Hands-On Museum Bronx Zoo Center for Puppetry Arts Cleveland Museum of Natural History COSI Columubs Denver Museum of Nature & Science Don't Feed the Bully Fort Worth Museum of Science and History Global Nomads Group Indianapolis Zoo International Wolf Center Library of Congress Manhattan School of Music Mount Washington Observatory National Cowgirl Museum & Hall of Fame Pro Football Hall of Fame Questacon, Australia Rock and Roll Hall of Fame Royal Botanical Gardens Schuylkill Intermediate Unit 29 The Cleveland Museum of Art The Mariners' Museum The Sheffield Museum of Rural Life Whirlidurb
 * Content Providers**

Bridgeport Spaulding Community Schools El Paso Independent School District Hays Consolidated Independent School District Humble Independent School District Brighter Futures After School Club
 * K-12 Practitioners**


 * Equipment Vendors**
 * Cisco
 * LifeSize
 * Polycom
 * Vidyo


 * Things to Fix From Feedback**
 * Providers who want to be in: Smithsonian American Art Musueum (do we want to get applications from them all?); Providers want more instructions. Participants want the providers to be shorter - 2-3 min. only of what they do with kids.
 * Procedures: let people choose if they want to dial or not.
 * Educators who want to be a remote site: Joan Roehre. Participants also wanted to connect to educators.
 * Signage: "videoconferencing" instead of "IVC"; add sponsored by SIG IVC
 * Bookmarks: one bookmark with all the main stuff (JL but then Kathy Mohr will feel left out! - need to just invite all members to bring their swag?!)
 * Technical stuff: Vidyo can't dial Tandberg MPS extensions
 * Volunteers: plan to have time for all of the volunteers to go through the process before visitors come so they can answer questions better.


 * Notes from 2/24 Meeting**
 * 1) don't have them try to figure out where the content providers are (2-3 min overview & conversation; focus on conversation and interaction - let them interact - people new to VC want to just experience it); give the providers some questions to ask the person - give the people who come some questions to ask; suggested questions that facilitate the conversation - scaffolding the conversation); conversation starters on both sides; guideline for provider - NO 15 min schpeal. then we have a hand out that has list of all the providers & how to get to them; how to find the people & providers again) - try to fit it on one sheet - have those sheets at each station; plus the table with the brochures
 * 2) don't force them to visit certain islands; open and flexible so people can go to what they are interested in
 * 3) need to do a form so people can apply to be a remote site: the form is done already and is [|right here].
 * 4) for people who can't come - have the handout and contact information for all the pirates and remote sites etc.
 * 5) VC continuum and content providers/collaborators all on one sheet and at each station.
 * 6) People flow - have an entrance and an exit
 * 7) treasure chest is decoration by the computers at the exit
 * 8) 4 computers at the exit for entering info in a google form for the drawing
 * 9) ribbon / swag to give out on Sun & Mon to advertise - "I want to be a pirate on Wed am"
 * 10) Purchase customized pens for give aways with SIGIVC and playground URL
 * 11) on station tables provide handout with list of content providers/remote sites, resources, and VC continuum.
 * 12) desktops don't dial - they just stay connected for each hour
 * 13) have the vendors at a different place where they can go talk to them and ask more questions
 * 14) stations are about the content - if they want more they go talk to the rep